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C1Swedish·46 cards

Formal Phrases for Orders and Enquiries

Ordering from a bakery, catering an event, handling allergies.

Formal bakery Swedish — the register you write, not speak: an enquiry about catering, a fifty-bun order with allergy requirements, invoicing (mot faktura, inklusive moms), changes and cancellations, one polite complaint, and the thank-you that gets you priority next time. This is business-correspondence Swedish; note how skulle, gärna and vänligen do the bowing.

A man in uniform attending a judicial panel meeting indoors.
Photo: Tope J. Asokere on Pexels
  1. 1

    Jag vill höra mig för om catering.

    I would like to enquire about catering.

    Tip: Opening an enquiry.

  2. 2

    För en tillställning med fyrtio personer.

    For a gathering of forty people.

    Tip: Stating the scale.

  3. 3

    Den tolfte september.

    On the twelfth of September.

    Tip: The date.

  4. 4

    Har ni möjlighet då?

    Do you have availability?

    Tip: Checking capacity.

  5. 5

    Kan ni föreslå en meny?

    Could you propose a menu?

    Tip: Asking for suggestions.

  6. 6

    Inom en budget på…

    Within a budget of…

    Tip: Setting expectations.

  7. 7

    Per person inklusive moms.

    Per person including VAT.

    Tip: Clarifying the price basis.

  8. 8

    Ingår serveringspersonal?

    Does that include serving staff?

    Tip: An easily forgotten cost.

  9. 9

    Och porslinshyra?

    And crockery hire?

    Tip: Another one.

  10. 10

    Vi står själva för bord.

    We will provide tables ourselves.

    Tip: Splitting responsibilities.

  11. 11

    Jag skulle vilja lägga en beställning.

    I would like to place an order.

    Tip: Opening a phone or email order.

  12. 12

    För avhämtning på lördag förmiddag.

    For collection on Saturday morning.

    Tip: Specifying pick-up.

  13. 13

    Skulle femtio portioner vara möjligt?

    Would fifty portions be possible?

    Tip: Catering quantity.

  14. 14

    Levererar ni till adressen?

    Do you deliver to the address?

    Tip: Asking about delivery.

  15. 15

    Vad är styckpriset?

    What is the price per unit?

    Tip: Asking for unit pricing.

  16. 16

    Finns det en minsta beställning?

    Is there a minimum order?

    Tip: Standard for catering.

  17. 17

    Hur långt i förväg måste jag beställa?

    How far in advance must I order?

    Tip: Planning ahead.

  18. 18

    Hur stor är handpenningen?

    What is the deposit?

    Tip: Payment terms.

  19. 19

    Två av gästerna är glutenintoleranta.

    Two of the guests are coeliac.

    Tip: Communicating a dietary need.

  20. 20

    Erbjuder ni glutenfria alternativ?

    Do you offer gluten-free alternatives?

    Tip: Asking about options.

  21. 21

    Är produkten nötfri?

    Is the product nut free?

    Tip: A serious allergy question.

  22. 22

    En har svår nötallergi.

    One has a severe nut allergy.

    Tip: Say 'severe' — it changes the handling.

  23. 23

    Två gäster är veganer.

    Two guests are vegan.

    Tip: Dietary requirements.

  24. 24

    Kan ni ange ingredienserna?

    Could you list the ingredients?

    Tip: Requesting a full list.

  25. 25

    Bekräfta gärna att det går att lösa.

    Please confirm this can be accommodated.

    Tip: Getting it on record.

  26. 26

    När behöver ni slutgiltigt antal?

    When is the final headcount due?

    Tip: Planning question.

  27. 27

    Får vi justera antalet senare?

    May we adjust the numbers later?

    Tip: Building in flexibility.

  28. 28

    Jag vill bekräfta beställningen.

    I would like to confirm the order.

    Tip: Closing the loop.

  29. 29

    Skicka gärna en skriftlig bekräftelse.

    Please send a written confirmation.

    Tip: Getting it in writing.

  30. 30

    Vi accepterar offerten.

    We accept the quotation.

    Tip: Confirming formally.

  31. 31

    Får jag betala mot faktura?

    May I pay by invoice?

    Tip: Company orders.

  32. 32

    Fakturan ska ställas till företaget.

    The invoice should be addressed to the company.

    Tip: Billing details.

  33. 33

    Vänligen fakturera.

    Please issue an invoice.

    Tip: For a company.

  34. 34

    Uppgifter finns nedan.

    Details are attached below.

    Tip: Referring to enclosed details.

  35. 35

    Jag behöver ändra beställningen.

    I need to change the order.

    Tip: Amending.

  36. 36

    Tyvärr måste jag avboka.

    Unfortunately I must cancel.

    Tip: Cancelling politely.

  37. 37

    Vilka avbokningsregler gäller?

    What are the cancellation terms?

    Tip: Checking the small print.

  38. 38

    Beställningen var ofullständig vid leverans.

    The order was incomplete on arrival.

    Tip: Reporting a problem.

  39. 39

    Jag vill diskutera ersättning.

    I would like to discuss compensation.

    Tip: Raising a claim.

  40. 40

    Tack för mycket god service.

    Thank you for the excellent service.

    Tip: Positive feedback.

  41. 41

    Vi var mycket nöjda med resultatet.

    We were very pleased with the result.

    Tip: Closing warmly.

  42. 42

    Vi beställer gärna igen.

    We will gladly order again.

    Tip: Leaving the door open.

  43. 43

    Vi rekommenderar er gärna vidare.

    We will recommend you gladly.

    Tip: The best closing line.

  44. 44

    Tack för ett professionellt utförande.

    Thank you for a professional service.

    Tip: Positive feedback afterwards.

  45. 45

    Tveka inte att kontakta mig.

    Please do not hesitate to contact me.

    Tip: Formal closing.

  46. 46

    Med vänlig hälsning,

    Kind regards,

    Tip: Standard sign-off.